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When requests are received from the various City divisions, and the estimated cost of the products(s) or service(s) requested is $40,000 or more, the City is required by New Jersey Local Public Contract law to seek a formal bid by advertising the bid in a local newspaper. The formal bid process is much more detailed than quotations, requiring a number of forms, which need to be completed and submitted with your bid.
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Your first step in conducting business with the City of Trenton is to file either a Standard Bidder's' Application through the following City Hall Division:Division of Purchasing319 E State StreetCity Hall AnnexTrenton, NJ 08608Phone: 609-989-3139Fax: 609-989-4260
The Division of Purchasing highly recommends vendors to register on the City's website to be informed of any bidding opportunities, bid results, addenda/notices and contract award information.
Your application is filed in the Division of Purchasing's computer database according to the product or service your company provides. From this database, you, along with other vendors who provide the same product or service, will be selected randomly to provide quotations and/or receive specifications for formal bids.
The Division of Purchasing receives requests from other divisions of the City who needs products or services. If the estimated cost for these products or services is estimated to be between $0.00 and $40,000 the City receives quotations from vendors. The lowest bidder meeting our requirements for the product or service is then awarded a Purchase Order.
When goods or services are estimated to be over $40,000. The Purchasing Division places a notice on the City's requesting proposals (RFPs) for the goods or services. Interested companies/ vendors can request the proposal via email. The award is made by resolution based on established criteria for evaluating.
The Division of Purchasing is always available to answer any questions that may arise. The following are phone numbers you may want to keep handy:
You will receive a City of Trenton Purchase Order. This purchase order is your Authorization to deliver the product or service.
When you receive your Purchase Order, you will also receive a voucher. Once you deliver the product or service, sign the voucher and return it to the "Bill to" address on the Purchase Order. If there is no "Bill to" address, send voucher to "Ship to" address.
Generally, you should receive a check-in 2 to 3 weeks after you send in your voucher.
The City uses a wide range of products and services which can be found on the Bidders/LBE application form. The following is a list of some contracts, which the City bids annually: